heading in application letter

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What do I include in my cover letter heading?

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The heading provides your contact information, the date you are writing, and the address of the company to which you are applying.

For your contact information, you will want to include the following:

• The address where you can be reached ( if you live at college, will it be more accessible to include the local address or your permanent address? )
• Phone number
• Fax number (if applicable)
• E-mail address

Then, you will skip a line and write the full date ( month, day, year ). Follow this by skipping a space and writing the contact information for the person to whom you are writing:

• Name of the specific person
• Title of that person (if available)
• Address of the company

Craig M. Leroix 2987 W. Taylor Dr. Portland, OR 45720 890-372-1262 [email protected]

February 2, 2005

Amy Kincaid, Human Resource Director Western Electric, Inc. 387 Collier Lane Atlanta, Georgia 30051

Job seekers at Purdue University may find value in the Purdue career Wiki here .

The following are additional Purdue OWL resources to help you write your cover letter:

• Cover Letter Workshop- Formatting and Organization
• Example Employment Documents
• Cover Letters 1: Quick Tips
• Cover Letters 2: Preparing to Write a Cover Letter
• Cover Letter Presentation
• Job Search Documents for Working Class Positions

• English (UK)

• Cover Letter

Cover Letter Header Examples for 2025 (+Heading Templates)

If you don’t address a cover letter right, it’ll be worse than “return to sender.” Don’t lose your dream job over something so simple as creating a cover letter header.

With your tons of experience, certifications out the wazoo, and skills galore, you know you’ll nail the interview. And, with your tailored resume and impressive cover letter, you have the documents to get you there.

However, all that will be for nothing if you don’t address the cover letter correctly with a great cover letter header. Don’t worry.

In this article, you’ll get:

• A great sample cover letter heading for you to copy and use for yourself.
• Tips for what to include in a cover letter header and what to leave off.
• How to determine the best cover letter header format to use.
• Advice and guidelines for how to address a cover letter correctly.

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Are you looking for some cover letter examples? See:

• General Cover Letter
• Cover Letter with No Experience

Need even more examples? Ceck our  Best Cover Letter Examples to Boost your chance to land any job!

For more on writing cover letters that’ll blow employers away, visit these other guides:

• How To Write a Cover Letter for a Job
• What to Include in a Cover Letter: Outline & 10+ Examples
• 33+ Cover Letter Tips, Advice & Dos and Don'ts
• Cover Letter Format: Examples You Can Copy and Use
• How to Start a Cover Letter—Introduction, 20 Examples

1. Sample Cover Letter Header Template

To start things off, here’s a simple cover letter heading for you to reference or copy-paste into your job application:

[Your First and Last Name]

[Your Job Title or Branding Statement] (optional)

[Phone Number]

[Email Address]

[LinkedIn Profile URL]

[Today’s Date / Date of Writing]

[Hiring Manager’s First and Last Name]

[Hiring Manager’s Professional Title]

[Name of Company]

[Company Street Address]

[City, State, Zip Code]

Easy, right?

Here’s what that looks like in practice:

Nicole D. Gonzales

Customer Service Representative

207-836-9670

[email protected]

linkedin.com/in/nicolegonzales

October 25, 2019

Marsha Lesniak

Human Resource Manager

Catch 23 Games

3112 Upton Avenue

West Bethel, ME 04286

Now— 

Let’s dive into exactly...

2. What to Include in a Cover Letter Heading

Technically, a cover letter’s header is just the topmost portion—the part with your (the sender’s) information. It can stand out visually by being a different color or having an alternate style. However—

In some cases, a cover letter builder or cover letter template may include the entire address area in the heading. In this case, it’s divided into three portions: the sender’s info (that’s you), the date of writing, and the recipient’s info (that’s them). 

Let’s look at each one separately to determine how to address a cover letter:

Cover Letter Heading: Personal Information

Your cover letter address goes at the very top, just like the standard business letter format.

Recommended personal details include:

• Your name - Give your full first name and last name.
• Phone number - Give your cell phone number to be sure they’ll reach you.
• Email address - Choose a professional email address ( john.smith@... ) and a standard email provider ( [email protected] ). One look at [email protected] and they’ll toss your cover letter.
• LinkedIn URL - LinkedIn is the standard professional networking site, so your profile URL will be seen, whether you give it to them or not. Make sure you update your LinkedIn profile before you send your job application.

Optional info in the cover letter address include:

• Your job title - Include your professional title below your name if it’s relevant to the job. Leave it off when changing careers, as the hiring manager may preemptively dismiss your application before seeing how well you actually fit the role.
• Your address - Adding an address on a cover letter was a standard, but it’s not so necessary in the digital age.
• Social media profiles - Include any relevant social media handles or URLs, such as a link to your Behance page when you’re a designer.
• Personal website - If you have a portfolio of projects or a website with more detailed professional information, include that link on your cover letter header.

Here’s what to avoid in a cover letter heading:

• Profile photo - Never include a photo on a cover letter header. If you do need to attach a headshot, do that in the accompanying resume.
• Super-personal information - Omit your date of birth, social security number, race, religion, sexual orientation or other similar details which can be used to discriminate against you.
• Second phone number - If you have a landline and a cell, just give your cell. Two numbers will only confuse the hiring manager.

Cover Letter Header: Date of Writing

The date of writing goes just below your address on a cover letter, as it does on any formal letter.

Include today’s date with the full month name, the day, and the year.

Here’s how that looks:

November 1, 2019

One popular variation is to include the city from which you’re writing the letter, like this:

Brooklyn, November 10, 2019

My suggestion is to include the city name only when you choose to leave your full address off the cover letter letterhead.

Cover Letter Head: Recipient’s Information

Finally, their info.

This is not technically part of the “cover letter header,” but is instead called the “inside address.” For the addressee, include the HR manager or hiring director’s name, their professional title below that, and then the company’s address information.

Here’s an example:

Calvin C. Jordan

Head of Marketing

Creative Enterprises 365, LLC

1438 Young Road

Boise, ID 83716

Check out the company’s about page, view their LinkedIn profile, or the job description. If those don’t work, give the receptionist a quick call. But, how to address a cover letter with no name?

If you’re really unable to locate a name, address it to “Hiring Manager.” Then, in the cover letter salutation, you can say something like “Dear Hiring Manager.”

Expert Hint: Who do you address a cover letter to? Always try to find the name of the person who’ll be reviewing your resume and cover letter. It could be an HR manager or the person who may become your immediate supervisor.

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3. Match Cover Letter Headings with Resume Headers

There’s one hard and fast rule regarding cover letter headers. It should always match the resume header .

But, it doesn’t mean that the rules for heading a cover letter apply precisely to your resume heading section. You won’t include the date of writing or the company’s details on the resume.

Rather, it should match stylistically:

• Choose a cover letter font that matches the typeface you chose for your resume.
• Whichever alignment (left, center, or right) you choose for your resume address , align the address on your cover letter the same way.
• Use the same margins—you should have a one-inch border for both your resume and cover letter.
• Highlight your name similarly. If you increase the font size of your name on the resume, do the same in your application letter header.
• Select the same cover letter template as your resume template. If the resume header is in a blue-and-white design, don’t choose orange and green on your cover letter heading.

Expert Hint: Line spacing in both the resume and cover letter header should be 1.00 (single line spacing) or 1.15 (just a tad over). Also, it’s best to use 11 or 12pt font size for the heading of your cover letter and resume, except for your name, which you may style differently.

4. How to Head a Cover Letter Quickly & Easily

Whether your tool of choice is Microsoft Word or Google Docs, here’s how to create a cover letter heading: 

• Open a blank document in either Microsoft Word or Google Docs.
• Set margins to be 1” on all sides of your document (usually the default).
• Set line spacing to be 1.00 or 1.15 (also usually the default setting).
• Start with your personal information at the top.
• Leave a full line break, then add today’s date.
• Leave another full line break before giving the company’s details and addressing the cover letter directly to a specific person.
• Leave one final line break before moving on to the cover letter salutation and introductory paragraph.

Or— 

Here’s a simpler version:

• Copy and paste our cover letter heading template into the document.
• Replace with your information.

You may also want to check Word Cover Letter Templates or  Google Docs Cover Letter Tempaltes .

Expert Hint: Leave a full line break after each cover letter header section. It should resemble your info, line break, date of writing, line break, recipient’s details, and one more line break before the cover letter salutation.

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Here’s a quick recap on creating a great heading for cover letters:

• Use a formal letter format when addressing a cover letter.
• Choose the correct line spacing, font size, and margin width for your document.
• Start by including your personal details at the top, including your name, phone number, and email address most importantly.
• Add the date of writing below your address on a cover letter.
• Finally, add the hiring manager’s info over the company’s details.

Got any questions on cover letter letterheads or how to address a cover letter? Can’t figure out who to address cover letter to or want a few more cover letter header examples? Let’s talk about it in the comment section below, and thanks for reading!

About ResumeLab’s Editorial Process

At ResumeLab, quality is at the crux of our values, supporting our commitment to delivering top-notch career resources. The editorial team of career experts carefully reviews every article in accordance with editorial guidelines , ensuring the high quality and reliability of our content. We actively conduct original research, shedding light on the job market's intricacies and earning recognition from numerous influential news outlets . Our dedication to delivering expert career advice attracts millions of readers to our blog each year.

Career expert who has been sharing his expert knowledge since 2017. His advice will guide you smoothly through all recruitment processes: from job hunting to getting a promotion. Christian offers comprehensive advice on career development and each step of the job search, from start to finish and beyond. His guides cover looking for new jobs, sending application documents such as resumes and cover letters, acing interview questions, and settling into the new position. Since 2017, he has written over 200 in-depth, meticulously-researched career advice articles in collaboration with the most renowned career experts in the world. Hundreds of thousands of readers visit Christian’s articles each month.

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2024 Best Cover Letter Headings: Top 10 Examples

A well-crafted cover letter can be your ticket to standing out from the crowd. While the content of your letter is crucial, the first impression often hinges on one key element: the heading. A strong cover letter heading not only sets the tone for your application but also provides essential information in a clear and professional manner. It serves as the gateway to your qualifications, making it imperative to get it right.

In this article, we will explore the best cover letter headings, showcasing the top 10 examples that can elevate your application. You’ll learn how to format your heading effectively, what information to include, and how to tailor it to fit the specific job you’re applying for. Whether you’re a seasoned professional or a recent graduate, mastering the art of the cover letter heading can significantly enhance your chances of making a lasting impression on potential employers.

Join us as we delve into the nuances of cover letter headings and discover how a simple yet impactful change can set you on the path to success in your job search.

What is a Cover Letter Heading?

Definition and purpose.

A cover letter heading is a crucial component of your cover letter, serving as the first impression you make on a potential employer. It typically appears at the top of the document and includes your contact information, the date, and the employer’s contact information. The primary purpose of the cover letter heading is to provide essential information in a clear and organized manner, allowing the hiring manager to easily identify who you are and how to reach you.

In addition to providing contact details, the heading sets the tone for the rest of the cover letter. A well-structured heading conveys professionalism and attention to detail, which are qualities that employers value. It also helps to establish a formal context for your application, distinguishing your cover letter from more casual forms of communication.

Key Elements of a Cover Letter Heading

To create an effective cover letter heading, it’s important to include several key elements. Each of these components plays a vital role in ensuring that your cover letter is both professional and easy to read. Below are the essential elements you should include in your cover letter heading:

Your Contact Information

Your contact information should be the first element in your cover letter heading. This typically includes:

• Your Full Name: Use your full name as it appears on your resume. This helps to maintain consistency across your application materials.
• Your Address: Include your street address, city, state, and ZIP code. If you are applying for a job in a different location, you may choose to omit your address or include just your city and state.
• Your Phone Number: Provide a phone number where you can be easily reached. Make sure to use a professional voicemail greeting in case you miss a call.
• Your Email Address: Use a professional email address that includes your name. Avoid using nicknames or unprofessional handles.

After your contact information, include the date you are writing the cover letter. This is important for record-keeping purposes and shows that your application is current. The date should be formatted in a clear and professional manner, such as:

Employer’s Contact Information

Next, include the employer’s contact information. This section should contain:

• Hiring Manager’s Name: If you know the name of the hiring manager, address them directly. If not, you can use a general title such as “Hiring Manager.”
• Company Name: Include the full name of the company you are applying to.
• Company Address: Provide the street address, city, state, and ZIP code of the company. This shows that you have done your research and are serious about the position.

Finally, after the employer’s contact information, you should include a salutation. This is the greeting that introduces your cover letter. A common format is:

If you do not know the name of the hiring manager, you can use a more general greeting such as:

Formatting Your Cover Letter Heading

Proper formatting is essential for a professional appearance. Here are some tips to ensure your cover letter heading is well-organized and visually appealing:

• Font Style and Size: Use a professional font such as Arial, Calibri, or Times New Roman. The font size should be between 10 and 12 points for readability.
• Alignment: Align your heading to the left side of the page. This is the standard format for business letters.
• Spacing: Use single spacing within sections and double spacing between sections to create a clean look.
• Bold and Italics: You can use bold for your name to make it stand out, but avoid excessive use of italics or underlining, as this can make the text harder to read.

Examples of Cover Letter Headings

To help you visualize how to structure your cover letter heading, here are a few examples:

Example 1: Traditional Format

Example 2: simplified format, example 3: creative format (for creative industries), common mistakes to avoid.

While crafting your cover letter heading, be mindful of common mistakes that can detract from your professionalism:

• Inaccurate Information: Double-check all contact details for accuracy. An incorrect phone number or email address can prevent employers from reaching you.
• Overly Casual Language: Maintain a formal tone throughout your heading. Avoid using slang or overly casual phrases.
• Cluttered Layout: Keep your heading clean and organized. Avoid unnecessary graphics or excessive formatting that can distract from the content.

By paying attention to these details, you can create a cover letter heading that not only provides essential information but also reflects your professionalism and attention to detail. A well-crafted heading is the first step in making a positive impression on potential employers and can set the stage for the rest of your cover letter.

Why Cover Letter Headings Matter

When it comes to crafting a compelling cover letter, the importance of headings cannot be overstated. A well-structured cover letter not only captures the attention of hiring managers but also sets the tone for the entire document. We will explore the significance of cover letter headings, focusing on three key aspects: first impressions, professionalism and attention to detail, and enhancing readability and structure.

First Impressions Count

The first impression you make on a potential employer can significantly influence their perception of you as a candidate. Cover letter headings play a crucial role in shaping that initial impression. A clear and organized heading immediately signals to the reader that you are serious about the position and have taken the time to present your application thoughtfully.

Consider this: when a hiring manager opens your cover letter, they are likely sifting through numerous applications. A well-defined heading can help your letter stand out in a sea of text. For instance, using a bold and larger font for your name at the top of the letter, followed by your contact information, creates a visual hierarchy that draws the reader’s eye. This not only makes your letter more visually appealing but also allows the reader to quickly locate essential information.

Moreover, a strong heading can convey your enthusiasm for the position. For example, instead of simply stating “Cover Letter,” you might use a heading like “Application for Marketing Manager Position – [Your Name].” This approach not only personalizes your letter but also immediately informs the reader of your intent, making it easier for them to connect your application to the specific job opening.

Professionalism and Attention to Detail

In the competitive job market, professionalism is paramount. A cover letter with well-crafted headings reflects your attention to detail and commitment to quality. Employers are often looking for candidates who demonstrate professionalism in their communication, and your cover letter is a direct representation of your work ethic.

Using consistent formatting for your headings—such as font style, size, and color—shows that you have put thought into your presentation. For example, if you choose to bold your name, ensure that all headings follow a similar style. This consistency not only enhances the overall aesthetic of your cover letter but also reinforces your ability to produce polished work.

Additionally, a professional heading can help establish your credibility. Including your name, the date, and the recipient’s information (if applicable) in the heading demonstrates that you understand the conventions of business communication. This attention to detail can set you apart from other candidates who may overlook these elements, signaling to employers that you are thorough and meticulous.

Enhancing Readability and Structure

Readability is a critical factor in ensuring that your cover letter effectively communicates your qualifications and enthusiasm for the position. Well-structured headings can significantly enhance the readability of your letter, making it easier for hiring managers to digest the information you present.

By breaking your cover letter into distinct sections with clear headings, you guide the reader through your narrative. For instance, you might use headings such as “Introduction,” “Relevant Experience,” “Skills,” and “Conclusion.” This structure allows the reader to quickly identify the key points you want to convey, making it more likely that they will engage with your content.

Moreover, headings can help you organize your thoughts and ensure that you cover all necessary topics. When drafting your cover letter, consider what information is most relevant to the position and how you can best present it. By using headings to outline your letter, you can create a logical flow that highlights your qualifications and aligns with the job description.

For example, if you are applying for a position in project management, you might structure your cover letter as follows:

• Introduction: Briefly introduce yourself and state the position you are applying for.
• Relevant Experience: Highlight your previous roles and responsibilities that relate to project management.
• Skills: Discuss specific skills that make you a strong candidate, such as leadership, communication, and problem-solving.
• Conclusion: Reiterate your interest in the position and express your eagerness to discuss your application further.

This structured approach not only makes your cover letter easier to read but also allows you to present your qualifications in a compelling manner. Hiring managers appreciate when candidates make their job easier by providing clear and concise information.

Examples of Effective Cover Letter Headings

To illustrate the importance of headings in cover letters, let’s look at some examples of effective headings that can enhance your application:

• [Your Name] 123 Main Street City, State, Zip Code Email: [email protected] Phone: (123) 456-7890 Date: [Insert Date]
• Hiring Manager’s Name Company Name Company Address City, State, Zip Code
• Application for [Job Title] – [Your Name]
• Introduction
• Relevant Experience

Each of these headings serves a specific purpose, guiding the reader through your cover letter while providing essential information at a glance. By incorporating such headings into your cover letter, you can create a professional and organized document that leaves a lasting impression.

The headings you choose for your cover letter are not merely decorative; they are a vital component of your overall presentation. By understanding the importance of first impressions, professionalism, and readability, you can craft a cover letter that effectively showcases your qualifications and sets you apart from the competition.

How to Create an Effective Cover Letter Heading

Crafting an effective cover letter heading is a crucial step in making a strong first impression on potential employers. The heading not only provides essential information about you but also sets the tone for the rest of your application. We will explore a step-by-step guide to creating an impactful cover letter heading, highlight common mistakes to avoid, and offer tips for customizing your heading to fit the job you are applying for.

Step-by-Step Guide

Creating a cover letter heading may seem straightforward, but there are specific elements you should include to ensure it is professional and effective. Follow these steps to create a compelling cover letter heading:

• Your Name: Start with your full name at the top of the page. Use a larger font size (14-16 pt) and bold formatting to make it stand out. For example: John Doe

Note: If you are applying for a remote position or prefer not to disclose your address, you can omit this line.

• Your Contact Information: Include your phone number and email address on the next line. Ensure that your email address is professional. For example: (123) 456-7890 [email protected]
• Date: Add the date you are writing the letter. This should be aligned to the left or right, depending on your preference. For example: October 1, 2023
• Employer’s Information: Include the employer’s name, title, company name, and address. This shows that you have done your research and are addressing the letter to a specific person. For example: Jane Smith Hiring Manager ABC Company 456 Business Rd. Cityville, ST 12345
• Salutation: Finally, end your heading with a professional salutation. Use “Dear [Name]” if you know the hiring manager’s name, or “Dear Hiring Manager” if you do not. For example: Dear Jane Smith,

Here’s how a complete cover letter heading might look:

While creating a cover letter heading may seem simple, there are several common pitfalls that applicants often encounter. Avoid these mistakes to ensure your heading is polished and professional:

• Inconsistent Formatting: Ensure that your font style, size, and spacing are consistent throughout the heading. Inconsistencies can make your letter look unprofessional.
• Missing Information: Omitting key details such as your contact information or the employer’s name can make it difficult for the hiring manager to reach you or understand who you are addressing.
• Using an Unprofessional Email Address: Your email address should reflect professionalism. Avoid using nicknames or personal references that may not be appropriate in a business context.
• Incorrect Spelling or Grammar: Typos in your heading can create a negative impression. Always proofread your heading to catch any errors before sending your application.
• Overly Casual Language: Maintain a formal tone in your heading. Avoid using slang or overly casual phrases that may undermine your professionalism.

Tips for Customizing Your Heading

Customizing your cover letter heading can help you stand out from other applicants and demonstrate your attention to detail. Here are some tips to tailor your heading effectively:

• Research the Company: If possible, find out the name of the hiring manager or the person responsible for the hiring process. Addressing your cover letter to a specific individual shows initiative and can make a positive impression.
• Match the Company’s Branding: If the company has a specific style or branding, consider mirroring that in your heading. This could include using similar fonts or colors, which can help your application feel cohesive with the company’s image.
• Highlight Relevant Skills: If you have a specific skill or qualification that aligns with the job, consider including a brief tagline under your name. For example: John Doe Marketing Specialist | Content Creator
• Use a Professional Template: Consider using a professional cover letter template that includes a well-structured heading. This can save you time and ensure that your heading looks polished.
• Keep It Simple: While customization is important, avoid overcomplicating your heading. A clean, straightforward design is often more effective than a cluttered one.

By following these guidelines, you can create a cover letter heading that not only provides essential information but also reflects your professionalism and attention to detail. Remember, the heading is your first opportunity to impress potential employers, so make it count!

Top 10 Examples of Best Cover Letter Headings

When it comes to crafting a compelling cover letter, the heading is often the first impression you make on a potential employer. A well-structured heading not only provides essential information but also sets the tone for the rest of your application. Below, we explore ten effective cover letter heading examples tailored to various industries and job types, ensuring you can find the perfect fit for your unique situation.

Example 1: Traditional and Professional

A traditional and professional heading is ideal for formal industries such as finance, law, or government. This style emphasizes clarity and professionalism.

For instance:

This format is straightforward and ensures that all necessary contact information is easily accessible, making it suitable for any formal job application.

Example 2: Modern and Clean

For industries that value creativity and innovation, such as marketing or design, a modern and clean heading can make a strong impact. This style often incorporates a minimalist design with a focus on readability.

For example:

This format not only looks sleek but also provides quick access to your online presence, which is crucial in modern job applications.

Example 3: Creative Industry Focused

In creative fields like advertising, art, or entertainment, a more artistic heading can help you stand out. This might include unique fonts, colors, or even a logo.

This approach allows you to showcase your personality and creativity right from the start, making it suitable for roles that require innovative thinking.

Example 4: Tech Industry Specific

For positions in the tech industry, a heading that highlights your technical skills or certifications can be beneficial. This format often includes links to your GitHub or personal website.

This format emphasizes your technical background and provides easy access to your work, which is crucial in tech job applications.

Example 5: Academic and Research-Oriented

For academic or research positions, a heading that includes your academic credentials can be advantageous. This format often highlights your degree and any relevant research experience.

This format establishes your academic credentials upfront, making it suitable for positions in education or research.

Example 6: Entry-Level Position

For entry-level positions, a simple and straightforward heading is often best. This format should focus on clarity and professionalism without overwhelming the reader.

This approach is effective for recent graduates or those new to the workforce, ensuring that your application is taken seriously.

Example 7: Executive Position

For executive roles, a heading that conveys authority and experience is essential. This format often includes your title and a brief summary of your expertise.

This format establishes your authority and expertise, making it suitable for high-level positions.

Example 8: Career Change Scenario

When transitioning to a new career, your heading can reflect your transferable skills and new focus. This format should highlight your previous experience while emphasizing your new direction.

In the body of the letter, you can elaborate on your previous experience and how it applies to the new role, making this format versatile for career changers.

Example 9: Freelance and Contract Work

For freelancers or contractors, a heading that showcases your services or specialties can be effective. This format often includes a brief description of what you offer.

This format allows you to market your skills directly to potential clients, making it suitable for freelance applications.

Example 10: International Job Application

When applying for international positions, a heading that includes your location and any relevant language skills can be beneficial. This format should also consider cultural differences in presentation.

This format is effective for international applications, ensuring that your location and contact information are clear to potential employers.

The heading of your cover letter is a critical component that can influence the reader’s perception of your application. By choosing the right format based on your industry and job type, you can create a strong first impression that sets the stage for the rest of your cover letter.

Analyzing the Top 10 Examples

When it comes to crafting a compelling cover letter, the heading is your first opportunity to make a strong impression. A well-structured heading not only provides essential information but also sets the tone for the rest of your letter. We will analyze ten effective cover letter headings, breaking down their components, discussing why they work, and offering customization tips to help you create a standout cover letter.

1. Traditional Format

Why It Works: This traditional format is straightforward and professional. It includes all necessary contact information, making it easy for hiring managers to reach out. The inclusion of the date also adds a formal touch, indicating when the letter was written.

Customization Tips: Ensure that your contact information is up-to-date. If you’re applying to a creative industry, consider adding a personal logo or a unique font to make it stand out while still maintaining professionalism.

2. Modern Minimalist

Why It Works: This minimalist approach is sleek and contemporary, appealing to employers in industries that value innovation and creativity. It conveys confidence and clarity, allowing the reader to focus on the content of the letter.

Customization Tips: Use a clean, modern font and consider incorporating a subtle color scheme that aligns with your personal brand or the company’s branding. This can help your application stand out in a stack of traditional letters.

3. Creative Header

Why It Works: By including a title or a tagline, this heading immediately communicates the applicant’s professional identity. It sets the stage for the reader to understand the applicant’s expertise and focus right from the start.

Customization Tips: Tailor the title to reflect the specific position you are applying for. Use keywords from the job description to align your skills with the employer’s needs, enhancing your relevance.

4. Bold and Eye-Catching

Why It Works: The use of italics for the job title adds a creative flair that draws attention. This format is particularly effective in industries where personality and creativity are valued, such as tech or design.

Customization Tips: Experiment with different font styles and sizes to find a balance between creativity and professionalism. Ensure that the overall design remains readable and does not distract from the content of your letter.

5. Professional with a Personal Touch

Why It Works: This heading combines a traditional format with a personal motto or quote, giving it a unique touch. It reflects the applicant’s personality and values, making it memorable.

Customization Tips: Choose a quote or motto that resonates with your professional philosophy or the company’s mission. Ensure it aligns with the tone of your cover letter and the job you are applying for.

6. Industry-Specific Format

Why It Works: This format is tailored for specific industries, showcasing the applicant’s role directly in the heading. It immediately communicates the applicant’s expertise and relevance to the position.

Customization Tips: Research industry standards for cover letter formats. If applicable, include relevant certifications or skills in the heading to further establish your qualifications.

7. Visual Appeal

Why It Works: This heading incorporates a link to a professional profile, which is particularly useful for creative roles. It allows hiring managers to easily access additional work samples and information about the applicant.

Customization Tips: Ensure that your LinkedIn profile is up-to-date and reflects your resume. Consider adding a personal website or portfolio link if relevant to your field, showcasing your work visually.

8. Simple and Direct

Why It Works: This straightforward approach is effective for applicants who prefer clarity and simplicity. It eliminates unnecessary information, allowing the reader to focus on the content of the letter.

Customization Tips: While simplicity is key, ensure that your email address and phone number are professional. Avoid using nicknames or unprofessional email addresses that could detract from your application.

9. The Informal Approach

Why It Works: This informal approach can be effective in startups or creative industries where a casual tone is appreciated. It conveys personality and can help the applicant stand out in a sea of formal letters.

Customization Tips: Use this format only if you are confident that the company culture aligns with a more relaxed tone. Research the company’s communication style to ensure your approach is appropriate.

10. The Call to Action

Why It Works: This heading expresses enthusiasm and eagerness, which can be appealing to employers looking for motivated candidates. It sets a positive tone for the rest of the letter.

Customization Tips: Tailor the call to action to reflect the specific role you are applying for. Use language that resonates with the company’s values and mission to create a connection with the reader.

The heading of your cover letter is a crucial element that can significantly impact the first impression you make on potential employers. By analyzing these top examples, you can draw inspiration and customize your own heading to reflect your unique personality and professional identity. Remember, the key is to balance creativity with professionalism, ensuring that your cover letter stands out while still adhering to industry standards.

Common Pitfalls in Cover Letter Headings

When crafting a cover letter, the heading is often the first impression a hiring manager will have of your application. A well-structured heading can set the tone for the rest of your letter, while a poorly designed one can detract from your overall message. We will explore some common pitfalls to avoid when creating your cover letter heading, ensuring that your application stands out for the right reasons.

Overly Complex Designs

One of the most significant mistakes applicants make is opting for overly complex designs in their cover letter headings. While creativity can be a valuable asset, it’s essential to remember that simplicity often reigns supreme in professional settings. Here are some key points to consider:

• Clarity is Key: The primary purpose of your heading is to convey essential information quickly. If your design is too intricate, it may confuse the reader or make it difficult to locate your name and contact information. Stick to a clean, straightforward layout that highlights your details without unnecessary embellishments.
• Font Choices Matter: Using multiple fonts or decorative typefaces can make your heading look cluttered. Instead, choose one or two professional fonts that are easy to read. For example, a combination of Arial for your name and Times New Roman for the rest of the heading can create a polished look.
• Color Usage: While a splash of color can add personality, too many colors can be distracting. Opt for a subtle color palette that aligns with the industry you’re applying to. For instance, a muted blue or gray can convey professionalism without overwhelming the reader.

Aim for a heading that is visually appealing yet straightforward. A clean design will help ensure that your cover letter is taken seriously and that your key information is easily accessible.

Inconsistent Formatting

Another common pitfall in cover letter headings is inconsistent formatting. Consistency is crucial in any professional document, as it reflects attention to detail and organizational skills. Here are some formatting aspects to keep in mind:

• Alignment: Ensure that all elements of your heading are aligned consistently. For example, if you choose to left-align your name, make sure all other information, such as your address and contact details, follows the same alignment. This creates a cohesive look that is easy to read.
• Font Sizes: Using varying font sizes can create a disjointed appearance. Maintain a uniform font size for similar elements. For instance, your name can be slightly larger than your contact information, but avoid drastic size differences that can disrupt the flow.
• Spacing: Pay attention to the spacing between different elements in your heading. Inconsistent spacing can make your heading look cluttered or unprofessional. Use equal spacing between your name, address, and other details to create a balanced layout.

By maintaining consistent formatting throughout your cover letter heading, you enhance readability and present yourself as a meticulous candidate who values professionalism.

Irrelevant Information

Including irrelevant information in your cover letter heading is another common mistake that can detract from your application. Your heading should be concise and focused on the essential details that hiring managers need to know. Here are some tips to avoid this pitfall:

• Stick to the Basics: Your heading should include your name, address, phone number, email, and the date. Avoid adding unnecessary details such as your social media handles or personal website unless they are directly relevant to the job you are applying for.
• Job Title and Company Name: While it’s important to tailor your cover letter to the specific job, including the job title and company name in the heading can be redundant. Instead, save this information for the body of your letter where you can elaborate on your interest in the position.
• Personal Information: Avoid including personal information that is not relevant to the job application, such as your age, marital status, or hobbies. This information is not only unnecessary but can also lead to potential biases in the hiring process.

By focusing on relevant information in your cover letter heading, you ensure that hiring managers can quickly identify who you are and how to contact you, allowing them to focus on the content of your letter.

Examples of Effective Headings

To further illustrate the importance of avoiding these common pitfalls, let’s look at a few examples of effective cover letter headings:

This example demonstrates a clean and straightforward layout. The information is clearly presented, with consistent formatting and no unnecessary embellishments.

In this example, Jane’s heading is also well-structured, with all elements aligned and spaced evenly. The use of a simple font enhances readability, making it easy for the hiring manager to find her contact information.

Final Thoughts on Cover Letter Headings

Creating an effective cover letter heading is a crucial step in the job application process. By avoiding common pitfalls such as overly complex designs, inconsistent formatting, and irrelevant information, you can craft a heading that not only looks professional but also effectively communicates your key details. Remember, the goal is to make a strong first impression while ensuring that your cover letter is easy to read and understand. With careful attention to these aspects, you can enhance your chances of standing out in a competitive job market.

Best Practices for Cover Letter Headings

When crafting a cover letter, the heading is often the first impression a hiring manager will have of your application. A well-structured heading not only provides essential information but also sets the tone for the rest of your letter. We will explore best practices for cover letter headings, including consistency with your resume heading, aligning with the job description, and using professional fonts and layouts.

Consistency with Resume Heading

One of the most important aspects of your cover letter heading is its consistency with your resume heading. This consistency helps to create a cohesive look across your application materials, making it easier for hiring managers to connect the dots between your resume and cover letter. Here are some key points to consider:

• Use the Same Name and Contact Information: Ensure that your name, phone number, email address, and any other contact information are identical on both your resume and cover letter. This not only reinforces your personal brand but also makes it easy for employers to reach you.
• Match the Formatting: Use the same font style, size, and color for your heading in both documents. If your resume features a bold name in a larger font, replicate that style in your cover letter. This visual consistency signals professionalism and attention to detail.
• Include the Date: Just like your resume, your cover letter should include the date at the top. This is particularly important if you are applying for multiple positions, as it helps you keep track of when you submitted each application.

For example, if your resume heading looks like this:

Your cover letter heading should mirror it closely:

Aligning with Job Description

Another best practice for cover letter headings is to align them with the job description. This means not only tailoring the content of your cover letter to the specific job you are applying for but also ensuring that your heading reflects the position and company you are targeting. Here are some strategies to achieve this:

• Include the Job Title: Consider adding the job title you are applying for directly beneath your contact information. This immediately informs the reader of your intent and shows that you have tailored your application for the specific role.
• Address the Hiring Manager: If possible, find out the name of the hiring manager and address your cover letter directly to them in the heading. This personal touch can make a significant difference in how your application is perceived.
• Incorporate Company Branding: If the company has a specific branding style (such as a logo or color scheme), consider subtly incorporating elements of that branding into your heading. This shows that you have done your research and are genuinely interested in the company.

For instance, if you are applying for a Marketing Manager position at XYZ Corp, your heading might look like this:

Using Professional Fonts and Layouts

The choice of font and layout in your cover letter heading can significantly impact the overall impression of your application. A professional appearance is crucial in making a positive first impression. Here are some tips for selecting fonts and layouts:

• Choose Readable Fonts: Opt for professional, easy-to-read fonts such as Arial, Calibri, or Times New Roman. Avoid overly decorative or casual fonts, as they can detract from the professionalism of your application.
• Maintain a Clean Layout: Ensure that your heading is well-organized and visually appealing. Use adequate spacing between elements, and align your text to the left for a clean, professional look. Avoid cluttering your heading with unnecessary information.
• Limit Font Sizes: Use a larger font size for your name (typically 14-16 points) to make it stand out, while keeping the rest of the heading in a smaller size (10-12 points). This hierarchy helps guide the reader’s eye and emphasizes your name.

Here’s an example of a well-structured cover letter heading:

In this example, the use of a clean font, proper alignment, and clear spacing creates a professional appearance that is easy to read and visually appealing.

The heading of your cover letter is a critical component that should not be overlooked. By ensuring consistency with your resume heading, aligning with the job description, and using professional fonts and layouts, you can create a strong first impression that sets the stage for the rest of your application. Remember, your cover letter is an opportunity to showcase your professionalism and attention to detail, so take the time to craft a heading that reflects your best self.

Tools and Resources for Crafting Cover Letter Headings

Creating an impactful cover letter heading is crucial for making a strong first impression on potential employers. The heading sets the tone for your entire cover letter and can influence how your application is perceived. Fortunately, there are numerous tools and resources available to help you craft the perfect cover letter heading. We will explore online templates and generators, design software recommendations, and professional writing services that can assist you in creating a standout cover letter heading.

Online Templates and Generators

One of the easiest ways to create a professional cover letter heading is by using online templates and generators. These tools provide pre-designed formats that you can customize to fit your personal style and the job you are applying for. Here are some popular options:

• Canva: Canva is a versatile design platform that offers a wide range of templates for cover letters. You can choose from various styles, colors, and fonts to create a heading that reflects your personality. The drag-and-drop interface makes it easy to customize your design, and you can download your finished product in multiple formats.
• Google Docs: Google Docs provides several built-in templates for cover letters. You can access these templates by navigating to the “Template Gallery” and selecting the “Cover Letter” category. This option is particularly useful for those who prefer a straightforward, no-fuss approach to document creation.
• Fiverr: Fiverr is a freelance marketplace where you can find writers who specialize in cover letter writing. You can browse through various profiles, read reviews, and select a writer whose style resonates with you. This option allows for a more budget-friendly approach to getting professional help.
• LinkedIn ProFinder: LinkedIn ProFinder connects you with freelance professionals who can assist with cover letter writing. You can submit a request for proposals and choose a writer based on their expertise and your budget. This service is particularly useful for those who want to leverage their professional network.

Using these online templates and generators can save you time and ensure that your cover letter heading looks polished and professional. However, it’s essential to personalize the template to reflect your unique qualifications and the specific job you are applying for.

Design Software Recommendations

If you prefer a more hands-on approach to designing your cover letter heading, several design software options can help you create a custom look. Here are some recommendations:

• Adobe InDesign: Adobe InDesign is a professional desktop publishing software that allows for extensive customization of your cover letter heading. With its advanced typography and layout features, you can create a visually stunning heading that stands out. While it has a steeper learning curve, the results can be well worth the effort.
• Microsoft Word: Microsoft Word is a widely used word processing program that offers various formatting options for creating cover letter headings. You can easily adjust fonts, sizes, and colors to create a professional look. Additionally, Word has built-in templates that can serve as a starting point for your design.
• Affinity Publisher: Affinity Publisher is a cost-effective alternative to Adobe InDesign, offering many of the same features. It allows for precise control over layout and typography, making it an excellent choice for those looking to create a unique cover letter heading.
• Visme: Visme is an online design tool that provides templates for various documents, including cover letters. It offers a user-friendly interface and a wide range of design elements, allowing you to create a visually appealing heading without needing extensive design skills.

When using design software, it’s important to keep in mind the overall readability and professionalism of your cover letter heading. Avoid overly complex designs that may distract from the content of your letter.

Professional Writing Services

If you’re looking for expert assistance in crafting your cover letter heading, professional writing services can provide valuable support. These services often employ experienced writers who understand the nuances of effective cover letter writing. Here are some reputable options:

Engaging a professional writing service can be a worthwhile investment, especially if you’re unsure about how to present yourself effectively. A well-crafted cover letter heading can make a significant difference in how your application is received.

Final Thoughts on Tools and Resources

There are numerous tools and resources available to help you create an effective cover letter heading. Whether you choose to use online templates and generators, design software, or professional writing services, the key is to ensure that your heading is clear, professional, and tailored to the job you are applying for. A well-designed heading not only enhances the visual appeal of your cover letter but also sets the stage for the content that follows, making it an essential component of your job application.

Key Takeaways

• Importance of a Strong Heading: A well-crafted cover letter heading sets the tone for your application and creates a positive first impression.
• Key Elements: Include your name, contact information, and the date, ensuring clarity and professionalism.
• Customization is Key: Tailor your heading to align with the job description and industry standards to enhance relevance.
• Avoid Common Pitfalls: Steer clear of overly complex designs, inconsistent formatting, and irrelevant information that can detract from your message.
• Best Practices: Maintain consistency with your resume heading, use professional fonts, and ensure readability to enhance the overall presentation.
• Utilize Resources: Take advantage of online templates, design software, and professional writing services to create an impactful heading.
• Innovate and Personalize: Don’t hesitate to infuse your personality into your heading while keeping it professional and appropriate for the role.

In conclusion, a strong cover letter heading is essential for making a lasting impression on potential employers. By understanding its key elements and following best practices, you can craft a heading that not only reflects your professionalism but also aligns with the job you are applying for. Remember to personalize your approach and utilize available resources to enhance your application.

Frequently Asked Questions (FAQs)

How long should a cover letter heading be.

The heading of your cover letter is a crucial element that sets the tone for the entire document. While there is no strict rule regarding the length of a cover letter heading, it should be concise yet informative. Typically, a cover letter heading should not exceed four to five lines. This includes your name, address, phone number, email address, and the date. The goal is to provide essential information without overwhelming the reader.

For example, a well-structured heading might look like this:

In this example, the heading is clear and to the point, providing all necessary information in a compact format. Remember, the heading should be easy to read and visually appealing, as it is the first thing a hiring manager will see.

Can I Use Color in My Cover Letter Heading?

Using color in your cover letter heading can be a double-edged sword. On one hand, a splash of color can make your cover letter stand out and reflect your personality. On the other hand, it can also come across as unprofessional if not done correctly. Here are some guidelines to consider when deciding whether to use color in your cover letter heading:

• Industry Standards: Consider the industry you are applying to. Creative fields such as graphic design or marketing may welcome a more colorful approach, while conservative industries like finance or law may prefer a traditional black-and-white format.
• Subtlety is Key: If you choose to use color, opt for subtle shades that complement your overall design. Avoid bright, neon colors that can be distracting or hard to read.
• Consistency: If you use color in your cover letter heading, ensure that it matches the color scheme of your resume and other application materials. Consistency in design creates a cohesive professional image.

For example, a cover letter heading with a soft blue or gray can add a touch of personality without compromising professionalism:

Should My Cover Letter Heading Match My Resume?

Yes, your cover letter heading should match your resume. Consistency in your application materials is essential for creating a professional image. When your cover letter and resume share the same heading style, it demonstrates attention to detail and a cohesive personal brand. Here are some elements to consider when matching your cover letter heading to your resume:

• Font Style and Size: Use the same font style and size for both your cover letter and resume headings. This creates a uniform look that is visually appealing.
• Color Scheme: If you choose to use color in your resume heading, replicate that color scheme in your cover letter heading. This reinforces your personal brand and makes your application materials feel connected.
• Layout: Maintain the same layout for both headings. If your resume heading is centered, your cover letter heading should be centered as well. Consistency in layout helps to create a polished appearance.

For instance, if your resume heading looks like this:

Your cover letter heading should mirror that format exactly, ensuring that both documents feel like part of the same package.

What Information Should I Always Include in My Heading?

Your cover letter heading is your opportunity to present essential information about yourself to the hiring manager. Here’s a breakdown of the key components you should always include in your heading:

• Your Name: This should be the most prominent part of your heading. Use a larger font size or bold text to make your name stand out.
• Your Address: Include your full address, including street, city, state, and zip code. This information is important for the employer to know where you are located.
• Your Phone Number: Provide a reliable phone number where you can be reached. Make sure to double-check that the number is correct.
• Your Email Address: Include a professional email address that you check regularly. Avoid using nicknames or unprofessional email addresses.
• Date: Always include the date you are sending the cover letter. This helps the employer keep track of your application timeline.
• Employer’s Information (Optional): If you know the name of the hiring manager or the company’s address, you can include that information below your heading. This can personalize your cover letter and show that you have done your research.

A complete cover letter heading might look like this:

By including all of this information, you ensure that your cover letter is professional and easy for the hiring manager to navigate. Remember, the heading is your first impression, so make it count!

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How to Format a Cover Letter: A Step-by-Step Guide for Job Seekers

Cover letters are meant to impress, but poor formatting won’t impress anyone. Cover letter formatting is fairly standard across industries, and following the proper format shows that you understand professional conventions. Knowing how to format your cover letter correctly can make a positive impact and help you stand out for the right reasons.

In this guide, we explain everything you need to know about cover letter formatting. We’ll provide step-by-step instructions on formatting the header, greeting, introduction, body, closing, and signature, along with templates and examples to help you create a polished and professional cover letter.

Why does cover letter formatting matter?

While we’ve discussed what a cover letter is , here we’ll explain why formatting it is so important. Formatting plays a crucial role in making your cover letter effective and professional. Cover letters generally follow an industry-standard format, making it easier for hiring managers to quickly find key information. For example, if they need your full name or contact details, they’ll know exactly where to look.

But there’s more to cover letter formatting than just searchability. Cover letters are formal business documents, and using the correct format demonstrates your professionalism and attention to detail, making you appear more capable and qualified.

If formatting your cover letter feels overwhelming, try our free AI cover letter generator . It saves time by creating a well-formatted draft in seconds that you can then easily personalize to showcase your unique experience and style.

Cover letter formatting for applicant tracking systems (ATS)

Many companies now use applicant tracking systems (ATS) to automatically screen cover letters and résumés for specific information. Using the correct format ensures that your cover letter is easily processed by ATS software, helping your application reach hiring managers.

The good news is that structuring your cover letter by following the established guidelines here will already make it compatible with ATS. Mentioning criteria like your work history, reasons for applying, and professional skills are exactly what ATS scans for, and following the template below will ensure that ATS can find what it needs.

These additional guidelines can further help ATS:

• Add keywords from the job post throughout your cover letter.
• Avoid images or page decorations.
• Stick with simple layouts—complicated layouts can confuse ATS and render your data unsearchable.
• Use standard fonts like Times New Roman or Arial.

Make your cover letter shine Grammarly helps you polish your writing Write with Grammarly

Cover letter formatting basics

Usually, the length of a cover letter is less than a page , typically around three paragraphs . Our guide on how to write a cover letter explains what to say in those paragraphs, but the short version is to dedicate a paragraph each for the introduction, body, and conclusion.

When sending your cover letter as the body of an email (rather than as an attachment), formatting is simpler. Use the default font and size of your email app and skip the header, but be sure to include a clear greeting, sign-off, and your contact information at the end.

Formatting cover letters for print and file attachments

When printing your cover letter or submitting it as an email attachment, use a more structured format. Here are some guidelines to keep in mind:

• Use single-spaced lines within paragraphs, and leave a space between each paragraph.
• Choose a professional font, such as Times New Roman or Arial, with a font size of 12 for readability.
• Set one-inch margins on all sides of the page.
• Include a header with your contact information, the recipient’s contact information, and the date.

If you’re attaching your cover letter as a digital file, there are some additional formatting rules as well. For starters, always use the file type requested by the company . Different employers have different preferences for file types, such as a PDF (.pdf) or Word document (.doc). In the event no preference is given, we recommend PDF as it preserves the document’s appearance on all devices.

It’s also recommended to title the document in a way that’s convenient for the hiring manager. You can add your first and last name, plus the words “cover letter” in the file name so the employers can search for it easily. This also makes your cover letter come across as more professional. You can follow this template when naming your file:

Firstname_Lastname_CoverLetter.pdf

Matt_Ellis_CoverLetter.pdf

Here’s a tip: Capturing the right tone and knowing what to say can be tricky, especially if you’re new to cover letters. If you’re struggling, use Grammarly’s free AI cover letter generator to create a first draft, and then customize it with your own personal information. That way you don’t have to start from scratch, plus you can focus more on style and voice.

How to format a cover letter

How to format a cover letter header.

In a formal cover letter, use a traditional header that includes both the sender’s and recipient’s contact information, along with the date. This format is optional for emailed cover letters but is generally used for attachments to job applications. Including this header adds a professional touch and makes your contact information easily accessible.

The header is aligned to the top-left corner of the page. Begin with your name, address, phone number, and email. After an empty line, add the date, followed by another empty line, then the recipient’s details. Although it’s acceptable to omit the recipient’s full address, be sure to include their name, title, and the company’s name.

Here’s a template you can follow:

[Your name] [Address] [Phone number] [Email]

[Today’s date]

[Recipient’s name] [Recipient’s professional title] [Company name] [Address]

How to format a cover letter greeting

After the header, open your cover letter with a greeting, or salutation, that is professional and appropriate. When you know the recipient’s name, personalize the greeting by including their full name and honorific, such as “Dear Ms. Abby Nightingale.”

If the recipient’s name is unknown, use a general greeting. Options include “To Whom It May Concern” or “Dear Hiring Manager.” Always end the greeting with a comma and leave an empty line below before starting the body of your letter.

How to format a cover letter body paragraph

The paragraphs in a cover letter use block formatting, which means they start flush left with no indentation for the first line of each paragraph. For readability, consider using bullet points to break up longer sections or highlight specific accomplishments. Bullet points are optional, so use them only when they improve the flow.

How to format a cover letter signature

At the end of your cover letter , include your signature with specific formatting. The signature has three parts:

• A sign-off (such as “Sincerely,” or “Best Regards,”)
• Your signature (handwritten for print letters or typed for digital submissions)
• Your contact information, if not already included in the header

The sign-off should be brief and end with a comma. Common choices include:

Sign your name below the sign-off. For print letters, sign in ink; for digital letters, simply type your name. If you didn’t include your contact information at the top, add it beneath your signature.

If you included your contact details in a header at the top, you can stop after the signature. If not, it’s customary to include your contact details under your signature.

While sometimes you may see the signature flush right at the bottom of the page, considering the formality of cover letters, we recommend aligning it flush left , in line with the text.

How to write a cover letter: example

Dear AcmeCo,

As a skilled sales representative in the tech and electronics industry, I am excited to apply for the Sales Associate role listed on LinkedIn. AcmeCo’s commitment to groundbreaking AI innovation has always impressed me, and I am eager to bring my expertise in strategic sales and customer-centric service to a company I’ve followed and admired for years. With a proven track record of exceeding targets and building strong client relationships, I am confident I can contribute to your team’s continued success.

In my previous role at Boltvern, I built a loyal customer base and increased client retention by 25% by prioritizing tailored solutions and consistent follow-up. I was their youngest employee to be promoted to Senior Sales Representative in just under two years. Not only do I understand the client-side aspect of sales, but also I have a Bachelor’s in Computer Science from Cornell, which allowed me to understand the intricacies of the product and communicate its benefits effectively. While it’s unfortunate that my time in Weyland was cut short due to company-wide layoffs, I am eager to bring my skills to AcmeCo’s sales team.

My background in sales, combined with my passion for technology and commitment to client success, makes me an ideal candidate for this role. I look forward to the opportunity to discuss how my skills align with AcmeCo’s goals, and I am available for an interview at your convenience. Thank you for considering my application.

Best, Jonathan Conner

How to write a cover letter: template

Here’s a cover letter template you can use to write your own cover letter. Simply plug in your information to the corresponding part. For more details, check out our guide on cover letter format .

[Recipient’s name] [Recipient’s professional title] [Company name] [Address]

[Salutation/greeting],

[Introduce yourself. Explain your profession, the position title you’re applying for, and how you heard about it. Briefly mention why this role and company interest you and why you’d be a good match. Show enthusiasm. End with a sentence that transitions or leads into the next paragraph.]

[Summarize your job history, focusing on relevant experience. Add extra context, such as what you learned from these jobs or why certain experiences prepared you for this role. Feel free to address problems with your résumé, like gaps or short tenures. Mention related skills and achievements and any quantifiable results or metrics.]

[Reiterate the main benefits of hiring you, including any soft skills or attributes that align with the company culture. Restate your enthusiasm, thank them for considering your application, and add a call-to-action to suggest a follow-up, such as scheduling an interview.]

[Simple sign-off], [Signature]

Cover letter formatting FAQs

How long should my cover letter be.

Usually, the length of a cover letter is less than a page, typically around three paragraphs. Cover letters work best when they’re short and straight to the point, so aim to only highlight your most relevant qualifications and enthusiasm for the role.

What font should I use for my cover letter?

For an email cover letter, the default font of your email app is typically acceptable. For print letters or email attachments, use a professional font like Times New Roman or Arial in 12-point size. Choose a font that’s easy to read and fits the company’s tone—Times New Roman is best for more formal settings, while Arial works well for casual environments.

Are cover letters single- or double-spaced?

Cover letters should be single-spaced, except when extra spaces are needed for formatting, such as after the greeting or around the date.