record presentation on microsoft teams

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December 13, 2024

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EmilyS_726  ✅

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How would you record a presentation along with audio in Teams?

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• Microsoft Agent |

Hi MaryFischer-Tracy,

Regarding "But I don't want it to be live", may I confirm whether you mean that you only want to record the presentation along with audio without start a Team meeting with other team members? 

If so, the answer is yes, to doing so, please kindly do as following steps:

(1) In Microsoft Teams, go to Calendar tab and click the button "Meet now" to start a meeting without invite any participant.

(2) Click “ More actions ” from the meeting control bar and click “ Start recording" , see below picture:

(4) When finishing the presentation, click “ More actions ” and click " Stop recording ".

It might take some time to process the recording, when it done, you can find the recording directly from the Chat tab. And to post it to the group on teams, click the “ More options ” button next to the recording and click the option “ Get link ”, then you can copy and paste the link to any team you want to share, or you can click Share to make this recording available to everyone in your organization: 

For your reference: 

• Record a meeting in Teams
• Play and share a meeting recording in Teams

Please feel free to correct me if I misunderstood your concerns or let me know if there is anything unclear, I will glad to help you further.

Best regards,

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How to Record a Presentation on Teams? 7 Steps Guide

Using Microsoft Teams makes it simple to record a group presentation. This tutorial will show you how to use Microsoft Teams’ video call feature to record a narrated presentation. We may screen share and record our desktop and anything visible on it, including PowerPoint slides, using the video call feature. Let’s dive into the deep of the web to learn how to do so. 

A Step-By-Step Guide on How to Record Presentations on Microsoft Teams

These are the procedures we must take in order to record a presentation on Microsoft Teams. Step 01 We first need to start a teams meeting. To do open Microsoft Teams and start a new meeting by clicking on the “Calendar” tab, then “New meeting” to schedule a meeting or “Meet now” to start an instant meeting.

The user interface of Microsoft Teams on Windows 11

Include the attendees we want to the meeting. We may skip this step if it’s only a recording and nobody else has to participate.

Once the meeting has begun, select “Share” from the list of available options at the top of the meeting window. Select the window or screen that we wish to exhibit. Open the presentation if we’re giving a PowerPoint or other presentation before selecting “Share.”

Click the “More options” (three dots) in the meeting controls in the top-right corner of the screen after your screen has been shared. Go to the menu and choose “Start recording.” Teams will announce to the group that the recording has begun.

We’ll start out with our presentation as usual. Talk clearly, describe our subject, and use our slides or other tools to navigate. Go return to the “More options” (three dots) option when the presentation is over and select “Stop recording.” The recording will be halted and saved by the teams.

If we were recording a meeting that had other participants present, we may cease the meeting when the recording was finished. The meeting can be ended by clicking the “Hang up” or “Leave” button.

The presentation recording will be kept in Microsoft Teams. Go to Teams’ “Chat” area and search for a message from “Microsoft Teams” that says something like “Your recording is ready.” to access it. To play the recording, open the link in that message. To share a recording with non-attending parties, upload it to a file-sharing service like OneDrive or SharePoint, or download it from Microsoft Stream with permission. Be aware that Microsoft Teams upgrades may modify procedures and available choices. Check your organization settings to ensure you have the necessary rights to record meetings and access recording tools.

Table of Contents

Who Can Start or Stop a Recording?

According to Microsoft, as long as the meeting organizer has their cloud recording policy setting switched on, anybody who matches the following requirements can start or stop a recording, even if the organizer isn’t present. Has one of the following licenses: Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, M365 Business, Business Premium, or Business Essentials.Has recording enabled by an IT admin.Isn’t a guest or from another organization.

Types of userCan start recording?Can stop recording?

Meeting organizerYesYesPerson from the same orgYesYesPerson from another org or companyNoNoGuestNoNoAnonymousNoNo

How to Record a Presentation on Teams Without Showing the Participants?

Microsoft Teams does not come with a built-in option to record a presentation without revealing the attendees as of my most recent version in September 2021. Microsoft Teams records meetings so that you may watch them afterward. The presenter’s video feed is also recorded.

To Conclude

The ability to record presentations on Microsoft Teams is a useful tool for sharing expertise, getting the word out, and expanding your audience. Users who follow the instructions in this report may quickly record and share their presentations on the Microsoft Teams platform. This capability improves cooperation and makes sure that important material may be viewed outside of a live meeting.

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How to record a PowerPoint Presentation in Microsoft Teams

Users can practise their presentations before the meeting using Microsoft's PowerPoint recording studio. Before the teams call, users may use this to improve their delivery and even pinpoint the areas where they need to make improvements. It is easy to Record a PowerPoint Presentation in Microsoft Teams by going into the record option available in the Teams application. Recording helps you see the presentation later and decide on its faults. Moreover, you can praise somebody in Microsoft Teams for their presentations.

Record a PowerPoint Presentation in Microsoft Teams.

Step 1: Open the Microsoft Teams App: Firstly, go into Microsoft Teams application.

• If you don't have that application, please download it from the Playstore.
• You need to have a stable internet connection to run that application.

Step 2: When PPT is presenting: Secondly, join the meeting where the presentation is running. You have to join it with the link.

• Press Join button to join the meeting.
• At the bottom of your screen you will see many options as features which you can use while observing the presentation.

Step 3: Tap on the 3 Dots: Moreover, you have to tap on three dots.

• The dots option is at the bottom of your screen.
• See the red arrow in the given image indicating the dots option.

Step 4: Tap on Start Recording: Finally, after tapping on three dots a new interface will come out. Then, press the recording option.

• You can locate recording option at first.
• Prefer the below image as a guidance.

In the above section, some easy steps are mentioned through which you can record a PowerPoint Presentation in Microsoft Teams. Moreover, let's look at some related FAQs.

Can I capture an audio version of a PowerPoint presentation?

The ability to record audio narration and export it as a video is provided by Microsoft PowerPoint. Instead of recording audio in a single continuous file, PowerPoint records audio slide-by-slide, making it simple for producers to re-record a slide if they make a mistake or need to make a change later. Moreover, you can send voice note in Microsoft Teams.

Why am I unable to record on Teams?

You probably don't have an appropriate Office account or the necessary permissions if you can't record on Teams. You must have one of the Office 365 Enterprise E1, E3, E5, A1, A3, A5, M365 Business, Business Premium, or Business Essentials accounts in order to record on Teams. Lastly, you change screen sharing settings in Microsoft Teams.

Why doesn't the record button appear in Teams?

Within Teams, recording is not always available. Only while you are in a meeting can you choose to record. If "Start recording" is disabled, you must fill out a brief form to obtain authorization before you can record in Teams.

How much time can you record using Teams?

1 GB or 4 hours. The recording will cease and automatically restart when this threshold is reached. Microsoft advises utilising the most recent version of Teams desktop client or Teams mobile clients for the greatest experience in large meetings, webinars, and live events.

What occurs if I quit Teams in the middle of a recording?

Once everyone has left the meeting, the recording ends immediately. The meeting recording automatically terminates after four hours if someone forgets to leave.

Thus, these are some of the FAQs you need to know while recording a PowerPoint Presentation in Microsoft Teams. Feel free to give a feedback.

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